The Pine Bluff Wastewater Utility Commission approved Monday a new record-keeping policy regarding the maintenance and destruction of records. Commissioners Lloyd Holcomb Sr., Paul Bennett, Carolyn Ferguson and Lafayette Woods Jr. voted to implement a policy after hearing from Pine Bluff Wastewater Utility human resources administrator Angela Johnson.
Angela Johnson discussed the new policies and provided a paper copy. She said the human resources department retains and destroys personnel records in accordance with the Pine Bluff Wastewater Utility policies on business records. The utility keeps employee information records in segregated personnel files in the categories of pre-employment information, I-9 forms, benefits plans and medical records, safety records and general employee personnel records.
The utility will shred all paper personnel records and confidential employee data maintained by the human resources department after retention dates have passed, Angela Johnson said. Application materials submitted by applicants who were never employed are also shredded, she said.
The policy states that personnel records include electronic and paper records. Electronic records related to employee information and compliance will also be purged, she said. Angela Johnson is not related to utility manager Ken Johnson, who said that the new policies follow the advice of consultant Michelle Kemp of Little Rock-based The Kemp Firm.
In financial news, Ken Johnson said the utility generated revenue of $619,679.96 in September and incurred expenses of $511,119.68 in September. Commissioners approved the financial statement.
In project news, Ken Johnson said that Crist Engineers’ Craig Johnson will attend the November meeting and give an update on Crist’s engineering and design work related to the upcoming construction of a pump station near Taylor Phillips Road.
The commission hired Crist Engineers in March 2017 at a cost of $380,000 to design a pump station between Hazel Street and Taylor Phillips Road and provide construction administration services. Crist is evaluating the system capacity, evaluating the ideal location of a new pump station and looking at operational demands that will be placed on the new station.
Craig Johnson is not related to Ken Johnson. Ken Johnson estimates the project to design and build the pump station will cost about $2 million. The existing infrastructure is straining to move wastewater, especially during rainy weather. Commissioner Vandora Demery was absent. The utility is scheduled to have its next meeting at 8:45 a.m. on Monday, Nov. 27, at 1520 S. Ohio St.