The Jefferson County Election Commission has asked the Arkansas Secretary of State for clarification on how to provide specific information on boundary lines for justices of the peace.

The Jefferson County Election Commission has asked the Arkansas Secretary of State for clarification on how to provide specific information on boundary lines for justices of the peace.

During a meeting of the board Thursday, the commissioners reviewed e-mails they had sent and a response from Kerry Baldwin, spokesman with the Secretary of State’s office.

The secretary of state is responsible for conducting elections in the state.

Arkansas law requires that election boards give the county clerk a plan which sets up the boundaries and the number of people in them. The clerk is required to publish those in a newspaper, Commission Chairman Trey Ashcraft said in his e-mail. He also asked if there is a specific report that sets up district boundaries without manually constructing them (making a map).

“We will not submit a map,” Ashcraft said Thursday.

The commission finished redrawing district boundaries and submitted that information to the Secretary of State to create a map of the county using a software program called Auto Bound to draw the boundaries using legal descriptions.

At a Nov. 1 meeting of the commission, Election Coordinator Will Fox reported that the map program contained numerous errors, including compass directions being backwards and descriptions of streets in Spanish only.

Baldwin acknowledged the fact that the Auto Bound software created difficulties for the county and said they had contacted the company to try and resolve the problem.

Ashcraft responded Thursday afternoon, telling Baldwin the county would not file a map with its report and suggested the problems with the Auto Bound program be corrected.

Commissioner Stuart Soffer concurred with Ashcraft in his own e-mail to Baldwin, saying that “you may also want to consider the problem using the recommended report is going to cause for county clerks throughout the state that are required by law to publish the boundary description in a local newspaper.”